Last updated: May 2026 ·
Company: RFC Fire and Security Systems Limited ·
Registered: Ireland
1. Who We Are
RFC Fire and Security Systems Limited ("RFC", "we", "us", "our") is a company registered in Ireland, trading as RFC Fire & Security Systems and operating the website securitysystems.ie. Our registered address is Unit 6A, Swords Enterprise Park, Feltrim Road, Swords, Co. Dublin, K67 AC91.
We are committed to protecting the privacy of all individuals who visit our website or engage with our services. This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988–2018.
2. Data We Collect
We may collect the following personal data when you use our website or contact us:
- Your name and contact details (email address, phone number, company name)
- Your enquiry or message content submitted via our contact form
- Your IP address and browser information collected automatically when you visit our website
- Cookies and usage data — see Section 7 (Cookies) below
We do not collect sensitive personal data (such as health data, financial account details or identity documents) through our website.
3. How We Use Your Data
We use the personal data we collect for the following purposes:
- To respond to enquiries submitted via our contact form or by email or phone
- To provide quotes and proposals for fire and security services
- To arrange and carry out site surveys at your commercial premises
- To fulfil service contracts and maintain records of work carried out
- To send service reminders and compliance notifications to existing clients
- To comply with our legal obligations under Irish and EU law
- To improve our website and services based on usage analytics
4. Legal Basis for Processing
We process your personal data on the following legal bases under GDPR:
- Legitimate interests — responding to your enquiry and providing the services you have requested
- Contract — fulfilling our obligations under service agreements with clients
- Legal obligation — complying with applicable Irish and EU law
- Consent — where you have explicitly consented to receiving marketing communications
5. How We Share Your Data
RFC does not sell, rent or trade your personal data to third parties. We may share your data in the following limited circumstances:
- With our IT and software service providers who assist in operating our website and business systems (these providers are bound by data processing agreements)
- With regulatory authorities where required by law (e.g. the Private Security Authority)
- With our insurance providers where required for claims purposes
All third parties with whom we share data are required to process it in accordance with GDPR and our instructions.
6. Data Retention
We retain personal data for as long as is necessary for the purposes for which it was collected:
- Enquiry data — 12 months from the date of enquiry if no contract is entered into
- Client service records — 7 years from the date of the last service, in accordance with Irish tax and legal requirements
- Website usage data — as determined by our analytics provider (typically 26 months)
7. Cookies
Our website uses cookies — small text files stored on your device — to improve your browsing experience and analyse website traffic. We use the following types of cookies:
- Essential cookies — required for the website to function correctly
- Analytics cookies — Google Analytics, used to understand how visitors use our website. Data is anonymised and aggregated
You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of our website.
8. Your Rights
Under GDPR, you have the following rights in relation to your personal data:
- Right of access — you may request a copy of the personal data we hold about you
- Right to rectification — you may request that we correct inaccurate data
- Right to erasure — you may request that we delete your personal data in certain circumstances
- Right to restriction — you may request that we restrict how we process your data
- Right to data portability — you may request a copy of your data in a portable format
- Right to object — you may object to processing based on legitimate interests
To exercise any of these rights, please contact us at sales@rfcfireandsecuritysystems.ie. We will respond within 30 days.
9. Data Security
RFC takes reasonable technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration or destruction. Our website uses HTTPS encryption for all data transmissions.
10. Complaints
If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Data Protection Commission (DPC), the Irish supervisory authority for data protection matters. The DPC can be contacted at www.dataprotection.ie.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.
